Farm Records Starter Pack – 8 Essential Templates for Kenyan Farmers (2026 Edition)
The most comprehensive farm record-keeping pack available for Kenyan smallholder farmers — fully updated for GLOBALG.A.P. IFA v6, Rainforest Alliance 2020, and the new EU Deforestation Regulation (EUDR). Designed by Agrosocial Services Limited to keep your farm audit-ready at all times.
“During an audit, inspectors pick a random Lot/Batch Number and ask you to trace it back to the spray record within 15 minutes. Without the right records, your certification fails — not because your farm is bad, but because your paperwork isn’t ready.”
This 2026 Edition contains 8 professionally designed, print-ready templates:
| T1 | Farm Profile & Registration Form — now includes EUDR GPS Polygon Status and deforestation-free declaration fields |
| T2a | Chemical Purchase Record — with EU MRL verification column and monthly stock reconciliation |
| T2b | Pesticide Application Record — all 9 IFA v6 mandatory fields including Target Pest/Justification, Active Ingredient, Weather Conditions, and PHI Date. IFA v6 requires purchases and applications as separate records. |
| T3 | Harvest Record & Traceability Log — includes Lot/Batch Number column and IFA v6 Mass Balance Reconciliation table |
| T4 | Worker Attendance, Wages & Safety Record — includes daily wage rate, overtime, health screening, and RA 2020 living wage verification |
| T5 | Water Testing & Irrigation Log — with E. coli CFU result columns, pass/fail against IFA v6 limits, and corrective action tracking |
| T6 | First Aid, Incident & PPE Register — H&S incident log, monthly first aid kit inspection, and PPE issue & replacement tracker |
| T7+8 | Monthly Farm Summary & Mass Balance — financial overview, IFA v6 mass balance reconciliation, environmental monitoring (RA 2020), and next-month planning |
What’s new in the 2026 Edition:
- 📍 EUDR GPS Polygon Mapping fields — mandatory for coffee, cocoa & avocado exports to the EU
- ⚖️ IFA v6 Mass Balance Reconciliation — proves volume sold = harvested minus documented waste
- 🧪 Separate Purchase & Application Records (T2a/T2b) as legally required under IFA v6
- 💧 Water Testing Log with E. coli limits by irrigation type — Major Must requirement
- 👷 Worker Health Screening and living wage verification columns
- 📊 Compliance matrix on back page showing which template satisfies which standard
WHO IS THIS FOR?
- Smallholder farmers preparing for GLOBALG.A.P., Rainforest Alliance, or FairTrade certification
- Farmer cooperatives and groups needing standardised, audit-compliant records
- Farm managers keeping legally required spray, harvest, and worker records
- Extension officers and NGO trainers equipping farmers with correct documentation
- Agri-exporters who need to demonstrate EUDR traceability to EU buyers
Format: Professional PDF | Print-Ready | Instant Download | 8 Templates | 2026 Edition
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